Office Manager

  • HR
  • Amsterdam, Netherlands

Office Manager

Job description

At StuDocu, our mission is to empower everyone to excel at their studies by providing the best tools to study more efficiently. StuDocu is the worldโ€™s leading community for university students. Every month we help more than 15+ million university students to get smarter, faster. After rapid and profitable growth in the Netherlands (under the StudeerSnel.nl brand) we are now taking the rest of the world by storm fuelled by a further investment of 50 million USD.


Imagine this: Itโ€™s a Friday morning in the office. โ˜€๏ธโ˜•ย  After work, StuDocu is going to host an office party for the team to celebrate the success of last quarterโ€™s OKRs. Youโ€™ve already coordinated the food options with Valentijn (our chef), informed the neighbours of possible loud noise, let the cleaners know there will be more mess than usual, made a complete itinerary for the evening, and communicated a message to the team to get them pumped. Weโ€™re all ready to get the party started! ๐Ÿ’ƒ
In the meantime, you complete a grocery order for the following week (based on a list from Valentijn), restock the beers in the fridge, tidy up the office, send two screens for repair, plan a repair with a plumber who only speaks Dutch, and set up the decorations for the party.
๐ŸŒŸ You are our star and go-to person when it comes to everyday issues in the office ๐ŸŒŸ


What you'll be doing:ย 

  • Being the main point of contact for all things Facilities & Office.

  • Coordinate the StuDocu officeโ€™s administration and logistics to ensure an organized, clean, and safe working environment. ๐Ÿ’ป

  • Support the team by making sure they have what is needed for their home office setup.

  • Organizing internal events such as office outings, annual company trips ๐Ÿ–๏ธ, sports activities, workshops, Friday drinks ๐Ÿฅ‚, etc.

  • Organize team gifts such as birthday cards, anniversary gifts, etc.

  • Assisting in the coordination of upcoming office expansion and remodelling projects.


Why you are going to love it here:

  • Being at the core of the team so you really get the chance to know everyone in the team.๐Ÿค—
  • Opportunities to get creative and implement those ideas.๐ŸŽจ
  • Mandate to judge our CEO when he leaves a dirty mug in a conference room. ๐Ÿ‘€
  • A bit of working away from the computer. ๐Ÿพ


*During the COVID-19 pandemic, we are still interviewing and hiring, but all conversations will obviously be via video call! For now, StuDocu adopted a flexible remote-first policy, but we still require our 45+ employees to be located in or near Amsterdam in the Netherlands (we are supporting the relocation process). We encourage our employees to visit the office once every other week to build relationships and socialize while abiding by the safety rules. When it's safe again, you will be able to take full advantage of our bright office in the center of Amsterdam with canals, restaurants, and cafes right around the corner.

Requirements

  • 1-3 years of relevant experience in the above-mentioned tasks (additional hospitality experience is a plus).

  • Excellent communication skills in English and able to get things done in Dutch.

  • Available at least 32 hours per week.

  • You are a very organized person who gets joy out of organizing everything. Hello Marie Kondo, is that you? ๐Ÿ˜ป

  • A resourceful team player with attention to detail.

  • Social and energetic. If youโ€™re going to be organizing team activities and events, then you need to be able to keep up the enthusiasm and energy to join them as well. ๐Ÿ•บ

  • You have enough of a sense of style that in the case you have to choose furniture for a meeting room, we don't end up naming it something like "the Ugly Rug Room". ๐Ÿ‘€